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Senior Executive Assistant

United States - California - San Francisco


Senior Executive Assistant

Expedia Group is seeking a Senior Executive Assistant to join our team in Seattle, WA supporting the SVP, Head of Design.

This exciting role requires attention to detail, the ability to deliver results on set timelines, phenomenal organizational skills, and proactively jump in to take on tasks. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior-level executives both inside and outside the company is critical. The right candidate will possess a bias for action in completing critical tasks and projects quickly, react with appropriate vitality, take effective action with requiring specific direction, and have a good sense of humor to keep it all in perspective. Experience in working with distributed teams, international time zones, and in a global company is a plus.

Responsibilities for this position include the ability to partner with the executive team and other Executive Assistants to create a seamless support environment. This role requires someone who can think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively.

What you’ll do:

  • Support the SVP and CX leadership team with effective team communication, proactive problem solving, information distribution

  • Support and participate in strategic initiatives or cross-group programs contributing to the overall organizational strategy

  • Define and manage special projects and strategic initiatives as needed

  • Draft, present, and distribute communications, documents, or presentations, based on an understanding of project or task objectives

  • Proactively support site leaders with activities including calendar management, travel, and expense reimbursement

  • Event coordination - this includes partnering with technical teams to set up and support All Hands meetings, Quarterly LT Meetings, and team building events and social events

  • Attending key team meetings, supervising and helping drive completion of key results, customer engagements, and following up on outstanding items

  • Maintaining and monitoring project plans, project schedules, work hours, budgets

  • Preparing vital presentation materials for meetings such as documents, reports, and other materials for staff and business meetings

  • Tracking and helping drive completion of key deliverables and following up on outstanding items.

  • Ensuring project strategy results are met, maintain files and records which often contain confidential information. Assess project risks and issues and provide solutions where applicable

  • Providing administrative support such as international travel planning, expense reconciliation, ordering office suppliers, and catering

  • Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

  • Create a project management calendar for fulfilling each goal and objective

Who you are: 

  • Understand business priorities, demonstrate proactive anticipation of needs, and drive improvements to build capacity for the leadership team

  • Understanding and knowledge of human-centered design process

  • Ability to provide remarkable support, as well as experience in leading programs across a distributed organization

  • Ability to multitask, prioritize and complete sophisticated tasks autonomously and at a swift pace

  • Strong ability to effectively manage cross functional projects, dependencies and bottlenecks

  • Excellent judgment, discretion, and sensitivity when dealing with high profile executives, and confidential information

  • Impeccable attention to detail and problem-solving skills

  • Strong intellectual curiosity and comfortable navigating ambiguity

  • Minimum of 4 years’ experience as an EA

  • 1-2 years project management experience

  • Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint

  • Detailed planning, time management, and organizational skills

  • Exceptional written, verbal, and interpersonal communication skills

  • Team and customer service orientation

  • Positive, proactive, and able to have fun at work

  • Experience using data to identify problems and communicate solutions

About Expedia Group  
Expedia Group (NASDAQ: EXPE) powers travel for everyone, everywhere through our global platform. Driven by the core belief that travel is a force for good, we help people experience the world in new ways and build lasting connections. We provide industry-leading technology solutions to fuel partner growth and success, while facilitating memorable experiences for travelers. Expedia Group's family of brands includes: Brand Expedia®,®, Expedia® Partner Solutions, Vrbo®, Egencia®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®,™, and Expedia Cruises™.

Expedia is committed to creating an inclusive work environment with a diverse workforce.   All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

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Job Category
Administration Group

Job Function

United States - California - San Francisco

Job Type
Full-Time Regular

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