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Executive Assistant

Switzerland - Geneva


Expedia supply organization TPG (part of Expedia Group) is looking for a skilled and passionate Executive Assistant to support our CFO located in Geneva. This is an exciting opportunity to join a fast-paced, customer-centric organisation and gain experience working in a varied and international environment.

What you will do:

This position will provide comprehensive administrative support to senior executive officers. This includes managing complex and detailed executive calendars across multiple time zones, arranging meetings and appointments, and arranging multifaceted domestic and international travel itineraries.

Additionally this position serves as the first point of contact for escalated issues that filter in to the executive office, as well processing of expense reports, handling daily incoming and outgoing mail and managing informational databases. Candidates should have exceptional verbal, written and organizational skills along with tact, poise and excellent people skills. A strong customer focus, proactive attitude and the ability to prioritize a demanding work load while maintaining a sense of humor will also be important qualities to insure success in this position.

Who you are:

This role requires a skilled administrative professional with administrative experience within a global organization. The ideal candidate will have experience directly supporting multiple senior level executives in a fast-paced, results oriented environment.

Due to the high level of confidentiality issues in this environment, this position requires someone with the highest level of ethics, good judgment and common sense. Requirements also include advanced Microsoft Office skill (Word, Excel, PowerPoint, Access, and especially Outlook), strong editing/proofreading skills, exceptional organizational, communication and interpersonal skills. The selected candidate must be a team player with sound judgment, discretion, tact, demonstrated ability to maintain confidential information, and the ability to work independently. A high level of professionalism, strong attention to detail and ability to multitask are also required. Candidates must be agile and flexible, thrive under pressure while being able to maintain a positive, pro-active attitude. Demonstrated abilities in confidentiality, initiative, judgment, discretion and managing multiple tasks are essential.

Other Responsibilities and Requirements:

  • Make frequent high-level contacts of sensitive nature inside and outside of the company
  • Process invoices and POs; and assist S/VP with tracking spend and budget management, headcount tracking, organization chart upkeep, space management for team(s)
  • Arrange simple and complex on and offsite group events and meetings, including planning, budgeting, and logistics; and may take minutes in meetings
  • Create advanced correspondence including complex and sensitive emails, letters, memos and reports, as well as draft key communication pieces for executives
  • Ability to communicate effectively with high level contacts both inside and/or outside the company even when dealing with highly sensitive or confidential situations.
  • Be collaborative and work as a team with the wider Executive assistants’ community
  • Ability to use informal channels and develop own networks to achieve faster work results for the team
  • Must be extremely polished and present a professional image

Why Join Us:

Expedia Group recognizes our success is dependent on the success of our people. We are the world's travel platform, made up of the most knowledgeable, passionate, and creative people in our business. Our brands recognize the power of travel to break down barriers and make people's lives better – that responsibility inspires us to be the place where exceptional people want to do their best work, and to provide them to tools to do so.

Whether you're applying to work in engineering or customer support, marketing or lodging supply, at Expedia Group we act as one team, working towards a common goal; to bring the world within reach. We relentlessly strive for better, but not at the cost of the customer. We act with humility and optimism, respecting ideas big and small. We value diversity and voices of all volumes. We are a global organization but keep our feet on the ground so we can act fast and stay simple. Our teams also have the chance to give back on a local level and make a difference through our corporate social responsibility program, Expedia Cares.

If you have a hunger to make a difference with one of the most loved consumer brands in the world and to work in the dynamic travel industry, this is the job for you.

Our family of travel brands includes: Brand Expedia®,®, Expedia® Partner Solutions, Egencia®, trivago®, HomeAway®, Orbitz®, Travelocity®, Wotif®,®, ebookers®, CheapTickets®, Hotwire®, Classic Vacations®, Expedia® Media Solutions,™, Expedia Local Expert®, Expedia® CruiseShipCenters®, SilverRail Technologies, Inc., ALICE and Traveldoo®.

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age.


Job Category
Administration Group

Job Function

Switzerland - Geneva

Job Type
Full-Time Regular

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